Data and Examination Assistant - Bishop Ullathorne Catholic School

What is the job role?

Bishop Ullaathorne Catholic School are seeking an enthusiastic person with relevant experience to assist the Data, Exams and Curriculum Manager with the administration and co-ordination of school databases.

Working hours:  37 hours per week, term time plus 3 weeks - 41 weeks per year

Databases

On a regular basis liaise with Senior Staff to provide relevant data and information.

Assist the Data, Exams and Curriculum Manager with the administration and coordination of school databases including:

• Maintenance of student contact details in Arbor or equivalent software, including all required changes to be processed, data transfer between school and admissions section.

• Responsible for Arbor database year end and new set up.

• Maintain and develop information within the Assessment Manager module and other relevant systems used for monitoring student progress. Such as Key Stage results and liaise with Subject Leaders, as appropriate.

• Assist with the production of Progress Reports for students and liaising with a variety of staff to ensure reports meet strict deadlines

• Assist with managing the Year 8 and 9 option choices, including the transferring of information into the new timetable.

• Preparation of tables and data for the school academic timetable, review, update and develop systems as appropriate.

• Prepare student support plans from information given and upload the plans onto Arbor and the SharePoint student files. 

• Setting up relevant groups and sets, as and when needed. 

• End movement of students between groups, classes and sets.

• To ensure email group student emails are correct for each year group and are kept up to date.

Examinations

Organise the timetable of Examination Invigilators making requirements for examinations.

Under the direct management of the Data, Exams and Curriculum Manager to assist the administration of public and internal examinations

Give inset training with the Exams, Assessment examinations, as well as supervising and organising examination invigilators.  INSET will be a minimum of 3 times a year.

Offer clerical support within the team.

Duties and Responsibilities

• Disseminate all information from the examination boards to relevant staff.

• Collect information from Heads of Department on examination entries for all public and mock examinations.

• Enter pupils for relevant examination using computerised entry systems.

• To assist with distributing post, when required.

• Check all entries with relevant staff and pupils.

• Administer all external examinations in conjunction with the Exams, Assessment and Timetable Manager which include:

- checking examination papers

- providing relevant stationery and equipment

- producing examination timetables

- providing place cards and seating plans

- providing systems for checking attendance

- making arrangements for collection and postage of scripts.

• Organise with finance the invoicing of pupils who wish to resist exams.

• Updating, recording and reporting systems - assist the Data, Exams and Curriculum Manager responsible for recording and reporting by making relevant entries onto the database and checking information, working with members of staff, checking text files and printing pupil reports.

• Start examinations when needed, including ICT based examinations.

• Any other duties deemed necessary within the role and responsibilities of the post.

Applications should be submitted via mynewterm:  

https://mynewterm.com/jobs/147345/EDV-2024-BUCS-63567

Closing date:  Monday 3^rd February 2025

Interview date:  TBA

Our school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful candidate will be required to undertake an enhanced criminal record check via the DBS.

​Following recommendations from Keeping Children Safe in Education (KCSIE) for an additional pre employment check with effect 1 Sept 22, please note, an online search may form part of this recruitment process.