Payments Assistant

We have an exciting opportunity in our busy Accounts Payable team. Our team ensures accurate and timely payment to our suppliers throughout the county. As a payments assistant you will support in the administration of the payment processes for all council services, including schools and social care.

Experience in accounts payable, or in a similar role, is an advantage but not essential. However, we do need you to have excellent numerical, literacy, analytical and computer skills, including in data entry. You enjoy working at pace, responding to changing priorities and meeting deadlines. You also have a talent with helping colleagues and dealing with customer queries.

Your main responsibilities will be to:

• Process invoices and other related documents, promptly and accurately whilst ensuring adherence to our policies and procedures.
• Assist with administration on purchase card processes.
• Assist in the maintenance of the supplier database.
• Match invoices and goods received notes within the finance system.
• Administering telephone and email enquiries by liaising with internal and external customers taking any appropriate action.
• Understand and support suppliers and colleagues in relation to payment regulations and processes.
• General office duties and administrative support.

To be successful in this role you’ll need to have

• A good level of general education as demonstrated by at least four GCSEs grade 4 and above, or equivalent, including Maths and English.
• Experience in finance, or in similar role.
• Outstanding people and communication skills to be able to explain complex processes to a wide audience.
• Excellent administrative skills, and attention to detail whilst dealing with multiple tasks.
• Good numerical, literacy, analytical and computer skills, including in data entry.
• Knowledge of Microsoft Office 365 and ability to use main applications.
• Thrive whilst working at pace, responding to changing priorities and meeting deadlines.
• Ability to work on your own initiative, and as part of a team.

Interviews will be held during the week commencing 7th April 2025.

For an informal chat about the role please contact Keziah Dewing, Payments Manager – keziah.dewing@staffordshire.gov.uk

Our Recruitment Process: We anonymise applications during shortlisting to ensure only relevant information is considered. Please complete your application fully, especially the supporting statement, to highlight what you’ll bring to the role.

We are no ordinary county council:

Our Values:

The core of who we are as an organisation. Just like we all have personal values that shape our thoughts and behaviour, organisational values drive how we think and act collectively.

Our values were created and shaped by colleague feedback and national best practice and they sit at the heart of People Strategy:

We have a real sense of community spirit that brings our people together. This feeling of belonging means we are all connected to what we do and take pride in the difference we make every day for Staffordshire people. We are ambitious and our sights are set firmly on a better future.

We look forward and race ahead - that goes for your career too. 

Our benefits:

We recognise that it is our employees that are central to everything we do. We aim to create a supportive working environment where employees can achieve their full potential and achieve a healthy work-life balance. 

In addition to your salary, as a member of staff, you will have access to Our rewards and benefits - Careers at Staffordshire

Our recruitment process:

As an Authority we are committed to safeguarding and promoting the welfare of children and young people/vulnerable adults and expect all staff and volunteers to share this commitment.

Staffordshire County Council is an equal opportunities organisation and Disability Confident employer. We encourage applications from all background and communities

As part of our commitment as a Disability Confident employer, a Gold Award Armed Forces employer and our commitment to supporting care leavers - we offer a guaranteed interview as long as your application meets the minimum criteria for the post.