Cover Officer & Administrative Support (Ratton School)

Job introduction

Hours of work: 30

Working pattern: Part-time, Term-time only

(As the position is part-time/term-time only, the above salary will be pro rata)

Closing date: Midday Wednesday 23 April 2025

For more information and to apply for the above post, please contact:

Ratton School

Park Avenue

Eastbourne 

East Sussex

BN21 2XR

Phone:   01323 504011

Email:     info@ratton.co.uk

Website: www.ratton.co.uk

Please note, we do not accept CVs.

About the role

We are currently seeking a Cover Officer and Administrative Support to join our team. The successful candidate will play a crucial role in managing daily and planned cover arrangements for absent staff, ensuring the effective deployment of resources and the smooth operation of both teaching and non-teaching schedules. 

This role involves producing cover timetables, liaising with supply agencies and overseeing the performance of Cover Supervisors. In addition, you will provide administrative support for the school’s overall operations and help manage resources for supply teachers.

Key responsibilities include:

• Managing cover arrangements for both planned and unplanned staff absences.
• Liaising with supply agencies, negotiating rates and ensuring compliance with school policies and safeguarding requirements.
• Overseeing Cover Supervisors, conducting performance management reviews and providing daily briefings.
• Offering administrative support for various school functions, including maintaining accurate records, managing communications and supporting the business team.
• Ensuring the smooth and efficient deployment of cover staff while maintaining high standards of teaching and learning.
• Managing the school’s cover resources, ensuring that all cover-related documentation is maintained in compliance with regulations.

We are looking for a proactive and adaptable individual with strong organisational and leadership skills, along with significant experience in an administrative role - ideally within an educational setting. You should also have the ability to lead a team, effectively manage resources and communicate clearly with diverse stakeholders.

Above all, you will be committed to upholding our safeguarding responsibilities and supporting the well-being of all students.

We offer an incentive package which includes: 

• A comprehensive induction programme for new staff to the academy.
• On-going investment into your career development through appropriate CPD.
• Support and mentoring by a strong Senior Leadership Team and other experienced leaders.
• Access to the Bike 2 Work scheme allowing up to 42% discount on the cost of bikes and equipment.
• Full use of an employee assistance programme supporting wellbeing. 
• Free breakfast of bagel/cereal/porridge/tea/orange juice.
• Staffroom with complimentary tea and coffee.
• Subsidised membership of Benenden Healthcare (affordable alternative to private health insurance).
• On-site parking.
• Free Breakfast Club/After School Club place for staff children at Ocklynge Junior School.
• Enviable setting and extensive grounds.

Please use the application form available at www.ratton.co.uk/vacancies ; Once completed it should be emailed to Lorraine Barrow, Trust Executive Assistant, at lbarrow@ratton.co.uk by the closing date. Please remember your supporting statement should set out how your experience to date fulfils the criteria set out in the person specification for this post.

If you require any additional information or have any questions, please contact Mr Hatton, Senior AHT, at mhatton@ratton.co.uk   

Additional information

Work Permits: we may be able to obtain a Work Permit for this post but this is subject to meeting the requirements of the UK Border Agency’s Points-based Immigration System.

Due to the restrictions we cannot guarantee that individuals that meet the requirements of the Points-based Immigration System will be issued with clearance to obtain work permits.

The Academy is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All staff will be expected to hold or be willing to obtain an enhanced DBS check or Enhanced check for Regulated Activity with the Disclosure & Barring Services (previously the Criminal Records Bureau).

For further information about what is required in this process please go to www.gov.uk/disclosure-barring-service-check.

All school based staff have the responsibility for promoting the safeguarding and welfare of children.  All school staff should be aware of the school’s Child Protection and Safeguarding Policy and work in accordance with this document at all times.