Administration Assistant - Music Service - Fixed Term 31 August 2025

We are St Helens Borough Council

Located in the heart of the Northwest close to Liverpool, Manchester and Lancashire, St Helens is a modernising Council which is passionate and ambitious for the children and families we support, our communities and our workforce. As part of our transformation journey, we continue to build on our progress and put children firmly at the centre of our care. We can only do this because of our highly valued, skilled, and supported workforce.

The Council's Music Service are seeking to appoint a Temporary Administrative Assistant to join the team.

The Music Service office is currently based at The Town Hall and delivers lessons each week in schools to over 3000 young people, delivered by its team of specialist instrumental and vocal tutors. It also has a programme of ensembles, bands, choirs, classes and lessons that form part of it's after-school Music Centre activities that are held each week during term time, at the Town Hall.

You will have good communication skills and be friendly, approachable, and helpful. Duties of the post will include all aspects of administration support for a busy Educational team.

Day to day tasks will include: dealing with parental payments for activities, handling and banking cash, creating and paying invoices and supporting managers monitor budgets, dealing with general enquiries from schools and members of the public, recording data and creating loan agreements on the service database systems, dealing with our stock of musical instruments (issuing and returning them to store), typing and preparing documentation, minuting meetings, meeting and registering members of the music centre activities, as well as a variety of ad hoc admin tasks as required.

You must be able to prioritise your workload and demonstrate effective organisational skills with an ability to work under pressure. You will be able to work agilely but will be required to be in the Town Hall to support the work of service at specific times and days of the week. This will include some early evening working as part of the Music Centre activities. Training will be provided and you will be committed to personal development in order to carry out the role effectively. You must be competent in the use of Microsoft packages and capable in learning how to use new IT systems.

In return, we can offer you a key role within our organisation, working alongside managers and tutors, delivering a valued and important service to children and young people across the borough.

This Authority is committed to Safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

Interviews will be held the week beginning 28th April 2025

For an informal discussion please contact: Nicki Skrzypczak on 01744 677943/7946

Please note we reserve the right to close the advert early should we receive a sufficient number of applications and encourage you to apply early, to avoid disappointment.

This post is subject Enhanced DBS Disclosure.