Administrator (CYPL)

About Us

We are committed to improving our services for the children and families we support in West Sussex. In May 2023 Ofsted Inspectors praised West Sussex County Council's Children's Services for its 'relentless approach to improving practice,' giving the service an overall rating of 'requires improvement', with 'good' judgements for children in care and leadership and management. The judgements on children needing help and protection and children leaving care are they 'require improvement to be good'.

Inspectors recognised the 'strong, determined and cohesive leadership team' who have made significant improvements since 2019 and their commitment and focus to make further improvements.

The Opportunity

Salary: £25,584 to £25,992 per annum
Contract Type: Permanent
Working Pattern: Full Time - 37 hours per week - Mon -Fri 8.30am - 5pm
Location: Based at County Hall, Horsham with hybrid working - currently 2 days a week in the office but can vary depending on business need. To be discussed further at Interview
Interviews: Dates to be confirmed but will be in the New Year

We are looking to recruit an Administrator/Note Taker for one of our Children, Young People and Learning (CYPL) teams based in the North of the County. As an administrator, you will provide a customer focused and efficient administrative service, prioritising your daily tasks in accordance with team requirements and service objectives.

In this role, you will be responsible for delivering a range of administrative tasks to a high standard of quality within agreed timescales. These are likely to include tasks such as data entry, filing, arranging meetings and sending agendas, collating information, updating spreadsheets, ordering stationery, processing applications and updating council IT systems.

Some of these opportunities will also include tasks such as note taking at complex (often sensitive and / or confidential) meetings, arranging large scale events and meetings, co-ordinating statutory panels, collating and presenting information in a clear format, preparing reports and agendas, producing accurate meeting minutes and spreadsheets, and updating council IT systems to support service delivery.

About you

To be successful in this role you will need to:

• Be a great team player who can build and maintain good working relationships and who can communicate well in English, both verbally and in writing.
• Be able to produce accurate meeting minutes, non-standard correspondence and reports as well as being able to process financial details and figures.
• Be organised, able to prioritise work and deliver on deadlines.
• Have excellent accuracy and attention to detail and have strong core administrative/office skills.
• Have excellent IT skills and have a good working knowledge of Microsoft Office Software.
• Be both adaptable and flexible, you will enjoy the challenge this role will give you to meet service needs, where you will be able to work well in changing situations and embrace new ways of working positively and effectively.

For more information on the Key Skills as well as the Qualifications and/or experience required, please refer to the relevant Job Description attached.

Rewards and Benefits

As an employer we recognise that it is our employees that are central to everything we do. We aim to create a supportive and dynamic working environment where employees can achieve their full potential, achieve a healthy work-life balance and are rewarded for the work they do. Upon joining us you will have access to a range of benefits including:

For a full list this can be found at our Rewards and Benefits page.

Further Information

The reference number for this role is CAFHE05464.

To apply, please follow the links below to upload your CV and Cover Letter. In your cover letter, please outline your motivations for applying and explaining the skills and experience you can bring to the role (please refer to the key skills) ensuring that any gaps in employment are covered in your CV.

Please ensure you have saved the job description attached to the main advert on our website as, once the job has closed, you may not have the opportunity to download again.

We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. This post is subject 3 years referencing and a health check.

Equity, inclusion and accessibility is very important to West Sussex County Council. We welcome and encourage applications from everyone, as this helps us build a diverse and talented workforce, that reflects the communities we serve. We ensure our approach to recruitment is flexible and supportive to enable all applicants to be at their best and to ensure they have the best possible chance of success.

We operate a guaranteed interview scheme for applicants that have a disability, are a veteran or are a care leaver. More information can be found on our application help page.

EC